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Report to
Rapport au:
Council
Conseil
8 November 2017 / 8 novembre 2017
Submitted on Date submitted_ENG
Soumis le Date submitted_FRE
Submitted by
Soumis par:
Manager, Service Innovation & Performance Donna Gray, General / Directrice
général, Services de l'innovation et du rendement
Contact Person
Personne ressource:
Marianne Phillips, Director / Directrice, Human Resources / Ressources humaines
613-580-2424 x43003, Marianne.Phillips@ottawa.ca
Ward: CITY WIDE / À L'ÉCHELLE DE LA
VILLE
SUBJECT: FTE ANALYSIS REPORT
File Number: ACS2017-SIP-HR-0008
– INFORMATION SUPPLEMENTAL TO THE
BUDGET ESTIMATES
OBJET: RAPPORT D’ANALYSE DES ETP – RENSEIGNEMENTS
SUPPLÉMENTAIRES AUX PREVISIONS BUDGÉTAIRES
REPORT RECOMMENDATIONS
That Council receive the FTE Analysis Report as supplemental information to the
2018 Draft Budget.
RECOMMANDATIONS DU RAPPORT
Que le Conseil municipal prenne connaissance du Rapport d’analyse des ETP à
titre d renseignements supplémentaires aux prévisions budgétaires de 2018.
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BACKGROUND
The full-time equivalent (FTE) Analysis document is designed to assist senior
management and Council in planning and decision-making by providing information on
how human resources are allocated and by showing resourcing trends over time. It
provides a detailed analysis of where FTE positions are located in the organization and
what types of positions support the City’s programs and services. This increases the
City’s transparency and accountability to Council and the public.
DISCUSSION
FTEs are used for budget purposes to quantify the number of FTE positions approved
by Council. One FTE may equal the following hours per year: 1,820 (35 hours/week),
1,950 (37.5 hours/week), 2,080 (40 hours/week) or 2,184 (42 hours/week) depending
on the collective agreement associated with the work. The FTE count is used to
quantify annualized hours for positions to provide for a standard, universally accepted
means of comparability and is the accepted basis for comparison with other
organizations and municipalities.
Positions are created from FTEs based on operational requirements to deliver services.
Positions are categorized as full-time, part-time, salary, wage, casual and student and
are based on the type of staff required to do the work.
Headcount is defined as the number of employees in the organization. Headcount is
distinct from the FTE count. One FTE can be comprised of several positions and the
positions can have multiple employees. Therefore, there are more positions in the
organization than FTEs and more employees than positions.
From January 1, 2013 through September 30, 2017, the City reduced FTEs by 256. The
current FTE count for the City is 15,008.16 (including Elected Representatives, Police
Services, Crime Prevention, Library, Public Health, Committee of Adjustment, and City
Departmental staff) as at September 30, 2017.
RURAL IMPLICATIONS
There are no rural implications.
CONSULTATION
Consultation was not required.
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LEGAL IMPLICATIONS
There are no Legal Implications.
RISK MANAGEMENT IMPLICATIONS
There are no risk implications associated with this report.
FINANCIAL IMPLICATIONS
Financial Implications are outlined in the Budget documentation. This report is
supplemental to the Budget reporting.
ACCESSIBILITY IMPACTS
There are no accessibility impacts associated with this report, as it is supplemental
information to the 2018 Draft Operating Budget.
TECHNOLOGY IMPLICATIONS
There are no technology implications associated with this report.
TERM OF COUNCIL PRIORITIES
N/A
SUPPORTING DOCUMENTATION
Document 1 – FTE Analysis Report (Issued separately and held on file with the City
Clerk).
DISPOSITION
The Human Resources Department will action any direction received as part of
consideration of this report.
| Title: |
Report |
| NCCL_Status: |
Passed |
| Producer: |
iTextSharp 4.0.3 (based on iText 2.0.2) |
| Creator: |
CommonLook Office GlobalAccess-2.0.0.20 |
| NCCL_App: |
Office |
| NCCL_Standard: |
Section 508; WCAG 2.0 AA; PDF/UA |
| CreationDate: |
2017-11-03 13:58:58 |
| Author: |
Robert Vincent |
| part: |
1 |
| Subject: |
FTE Analysis Report - Information Supplemental to the Budget Estimates |
| ModDate: |
2017-11-03 13:58:58 |
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