Information Technology Sub-Committee
Tuesday, 29 November 2016
Notes: 1. Please note that these Minutes are to be considered DRAFT until confirmed by the Sub-committee.
2. Underlining indicates a new or amended recommendation approved by Sub-committee.
3. Except where otherwise indicated, reports requiring Council consideration will be presented to Council on 14 December 2016 in Information Technology Sub-Committee Report 3.
Mr. Saad Bashir, Chief Information Officer, Information Technology Services, Corporate Services Department, spoke to a brief PowerPoint slide presentation to outline the newly-restructured Department’s makeup, mandate and areas of oversight, organizational changes faced in 2016, staffing, and upcoming projects slated for 2017/2018. The presentation also included an overview of the Sub-Committee’s portion of the 2017 City of Ottawa Budget. A copy of this presentation is held on file with the City Clerk.
Councillor Leiper then introduced the following “Roadmap” Motion, drafted to guide the Sub-Committee in its Budget considerations.
MOTION NO ITSC 06/01
Moved by Councillor J. Leiper:
That the Information Technology Sub-committee (ITSC) recommend that Council, sitting as Committee of the Whole, approve the ITSC portion of the 2017 Draft Operating and Capital Budget as follows:
1. The Information Technology Services Budget as follows:
a. Operating Resource Requirement (p. 3 of the ITSC Sub-Committee budget book);
b. ITSC Capital Program Funding Summary (p. 4).
Questions to Staff, and Sub-Committee discussions touched upon:
• Increasing IT Security requirements, including partnering with external agencies and raising the level of user awareness of IT security risks;
• Upcoming technology infrastructure renewal projects (SAP, MicroSoft Office, execution of digital services strategy, etc.) and the retirement of outdated legacy systems and infrastructure;
• The creation of a new architecture lab for software testing;
• Moving towards ‘Cloud’-based data systems and integrating and implementing ‘Smart Cities’ strategies within the City of Ottawa;
• The creation of new departmental guidelines, standards and framework and the provision of regular departmental updates to Committee;
• Longer-term strategic planning for Capital IT investments.
Discussions having concluded, the report recommendations were put before Committee and were “Carried” as amended by Motion NO ITSC 06/01.
There being no further discussion, the Committee then “Carried” the report recommendation, as amended by its Roadmap Motion set out below.
Committee Coordinator Chair