8 March 2017 / 8 mars 2017
Submitted on March 3, 2017
Soumis le 3 mars 2017
Council Coordinator / Coordinatrice du Conseil
Caitlin Salter MacDonald, Program Manager, Committee and Council Services and Council Coordinator/ Gestionnaire de programme, Services au Conseil municipal et aux comités, et coordonatrice du Conseil
(613) 580-2424 x 28136, email@example.com
Ward: CITY WIDE / À L'ÉCHELLE DE LA VILLE
File Number: ACS2016-CCS-OCC-0001
SUBJECT: STATUS UPDATE – COUNCIL INQUIRIES AND MOTIONS FOR THE PERIOD ENDING MARCH 3, 2017
OBJET: RAPPORT DE SITUATION – DEMANDES DE RENSEIGNEMENTS ET MOTIONS DU CONSEIL POUR LA PÉRIODE SE TERMINANT LE 3 MARS 2017
That Council receive this report for information.
RECOMMANDATIONS DU RAPPORT
Que le Conseil municipal prenne connaissance de ce rapport.
On 11 June 2008, Council approved a process for tracking formal Inquiries and Motions submitted at Standing Committees and Council. Included in this process was the requirement for Committees and Council to receive bi-monthly status updates on these motions and inquiries, at the second meeting of every second month. Accordingly, this report is being presented to Council for information.
As per the process approved by Council, this report includes the status of any outstanding inquiries, and integrates the status of outstanding motions and directions to staff, with the actions that will be taken to ensure that both are addressed appropriately.
Consistent with Council’s direction, the tracking and reporting of formal motions and inquiries is undertaken by the City Clerk and Solicitor’s Office. Protocols have also been established within departments to ensure department-specific motions and inquiries are processed in a timely manner. In those instances where there may be a delay, Council will be provided with an explanation.
As of March 3, 2017 there is one outstanding City Council Inquiry, as set out in Document 1. The departmental list of outstanding motions and directions to staff is attached as Document 2.
There are no rural implications associated with this report.
This report is administrative in nature and therefore no consultation was required.
COMMENTS BY THE WARD COUNCILLOR(S)
This is a city-wide report
ADVISORY COMMITTEE(S) COMMENTS
As this report is administrative in nature, no comments were received from Advisory Committees.
There are no legal impediments to receiving this report for information.
RISK MANAGEMENT IMPLICATIONS
No risk management implications have been identified for this report, as it is for information only.
There are no financial implications associated with this report.
This report is administrative in nature and has no associated accessibility impacts.
TERM OF COUNCIL PRIORITIES
This report has no direct impacts on the City’s strategic priorities or directions identified for the Term of Council.
Document 1 – List of outstanding Council Inquiries as of March 3, 2017
Document 2 - Departmental Report on Outstanding Motions and Directions as of March 3, 2017
The Council Coordinator will continue to track all formal inquiries made at Council meetings and departmental staff will continue to track motions and directions to staff, the status of which will be reported to Council on a bi-monthly basis.