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Audit Committee

Agenda 16

Thursday, 14 June 2018
9:30 a.m.

Champlain Room, 110 Laurier Avenue W.

Carole Legault, Standing Committee Coordinator
613-580-2424 x28934
CaroleA.Legault@ottawa.ca

 

 

Committee Members:

Chair: Councillor A. Hubley
Vice-Chair: Councillor J. Cloutier
Councillors: G. Darouze, E. El-Chantiry, B. Monette and M. Wilkinson

Simultaneous interpretation in both official languages is available for any specific agenda item by calling the committee information number at least 24 hours in advance of the meeting.

Accessible formats and communication supports are available, upon request.

DECLARATIONS OF INTEREST

 

CONFIRMATION OF MINUTES

Minutes 15 - April 30, 2018

 


 

CORPORATE SERVICES DEPARTMENT

1.

2017 CITY OF OTTAWA CONSOLIDATED FINANCIAL STATEMENTS

 

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CITY WIDE

 

That the Audit Committee recommends Council approve the draft 2017 City of Ottawa Consolidated Financial Statements.

 

 

2.

2017 SINKING FUND FINANCIAL STATEMENTS

 

ACS2018-CSD-FIN-0016

CITY WIDE

 

That the Audit Committee recommends Council approve the draft 2017 Sinking Fund Financial Statements

 

 

OFFICE OF THE AUDITOR GENERAL

3.

OFFICE OF THE AUDITOR GENERAL – REPORT ON AUDIT FOLLOW-UPS AND RELATED REPORTS

 

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CITY WIDE

 

That the Audit Committee recommend Council:
1.         Receive the Report on Audit Follow-ups and detailed audit follow-up reports;

 

2.         Receive and approve the recommendations in the Review of the Source Separated Organics Program Business Case; and
3.         Receive and approve the recommendations in the Follow-up to the 2011 Audit of Contract Management Practices – Springhill Landfill Site Contract and Additional 2018 Audit Procedures.

 

 

IN CAMERA ITEMS*

That, in accordance with Procedure By-Law 2016-377, the Audit Committee resolve In Camera pursuant to Subsection 13(1)(e) litigation or potential litigation, affecting the city, including matters before administrative tribunals, subsection 13(1)(f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and subsection 13(1)(i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

As the content of the In-Camera presentation to the Audit Committee contains information regarding the confidential arbitration award issued on May 14, 2010, the release of which would contravene the further decision of the arbitrator made on June 10, 2010,  the material falls within the exceptions contemplated by Subsections 13(1)(e) and 13(1)(f) of City Council’s Procedure By-Law.

Based upon the rationale set out in the legal implications section of the report, portions of the report titled “Follow-up to the 2011 audit of contract management practices – Springhill landfill site contract and additional 2018 audit procedures” will be reported out only following the lifting of the confidentiality order made in respect of the arbitration award.

 


 

FOLLOW-UP TO THE 2011 AUDIT OF CONTRACT MANAGEMENT PRACTICES – SPRINGHILL LANDFILL SITE CONTRACT AND ADDITIONAL 2018 AUDIT PROCEDURES - WILL BE REPORTED OUT ONLY FOLLOWING THE LIFTING OF THE CONFIDENTIALITY ORDER MADE IN RESPECT OF THE ARBITRATION AWARD

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CITY WIDE

 

 

NOTICES OF MOTIONS (FOR CONSIDERATION AT A SUBSEQUENT MEETING)

 

INQUIRIES

 

OTHER BUSINESS

 

ADJOURNMENT

 

NEXT MEETING

Thursday, 28 June 2018

 

*Notice

In Camera Items are not subject to public discussion or audience.  Any person has a right to request an independent investigation of the propriety of dealing with matters in a closed session.  A form requesting such a review may be obtained, without charge, from the City’s website or in person from the Chair of this meeting. Requests are kept confidential pending any report by the Meetings Investigator and are conducted without charge to the Requestor.

 


Note:   1.   Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to City Council and the public.

            2.   Except where otherwise indicated, reports requiring Council consideration will be presented to Council on June 27, 2018 in Audit Committee Report 16. 

3.   Items listed under Communications and Information Previously Distributed do not form part of the regular Agenda and will not be discussed by the Committee unless added to the Agenda pursuant to Subsection 89.(3) of the Procedure By-law.